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Photography Question 
Susannah  Robbins

How to Organize for a School Portrait Shoot?

I am wanting to shoot school portraits and need to know how others keep track of which student's name goes with which .jpg files? Is there a good system for this? Any pre-sold forms? Also, does anyone have a good online service you can upload the school photos to and the parents can go online and place their order instead of dealing with all of the envelopes?

I'd love any suggestions!
Susannah Robbins

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1/22/2007 6:03:50 PM

Stephanie M. Stevens   I worked with my school's portrait photographer last year when I was on the yearbook staff, and this is what we did: Each student was given a card with their name, student number, etc. on it. When the picture was taken, the photographer told me the file number, and I wrote it on the card. They went through later and matched each kid up with their file based on those cards.

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1/23/2007 7:18:42 AM

Jerry Frazier   Can be good money. Effeciency is the key. The best way, and most efficient is to shoot, them put them all on-line, in order of the shoot, and let the parents find their kids. This way, you don't have to organize everything. That's how I've seen it done. The margins are low, so speed and effciency is king. I wouldn't screw around with trying to match names with files or anything. That's ridiculous.

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1/23/2007 7:57:42 AM

W.    Have the students write their own name (and/or number, if appropriate) on an 8x2" card, with a wide felt marker. Then shove that card in a pre-setup mount that appears in the frame as you shoot it. Then you will always have the identity with the photo.
Obviously, you crop the card(s) out of the frame(s) before printing and delivering. Or posting on a website.

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2/17/2007 9:57:37 AM

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