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Photography Question 
Rhonda Royse
BetterPhoto Member Since: 4/20/2009
 

Photographing an Event and Selling Photos


I have been asked to shoot an event sponsored by a non-profit. First - being a non-profit - they were hoping to exchange services as payment. Listing me as a sponsor and listing on their website. Has anyone had any experience in how to handle a non-profit event? Second, they want the photos that I take of the people available to the attendees - for purchase after the event. My idea was to have them give me their email addresses then I could send them all an email after with a link to the photos. Does anyone have another idea? And do I need some sort of sign-off from everyone as well? Disclaimers or anything? Thanks.


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10/1/2010 8:13:03 PM

 
Carlton Ward
BetterPhoto Member Since: 12/13/2005
Contact Carlton
Carlton's Gallery
carltonwardphoto.com
  Hi Rhonda,
I have done quite a bit of work with non-profits and they can be a pain sometimes, but in your case, I would just create a gallery of the images you take and give a link to the gallery to the non-profit to display on their website so the patrons can go and purchase prints afterward. You can actually create the gallery and link now and then upload the images after the shoot :)
Are you going to set up a space for shooting individual portraits (recommended) or just shoot in a photo-journalistic style? The advantage of setting up an area is that you can select a nice background & lighting that will be more consistent. The journalistic style will create more challenges as each time you move or turn, the lighting and background will vary.
If everyone attending is aware that you are shooting the event, the non-profit should make a blanket statement or have signage displayed that should cover the shoot so you won't be required to have individual release forms signed but I would carry a stack just in case.
I shoot large festivals for a couple of production companies and it is always stated entering the venue that by entering, patrons are doing so with the knowledge that cameras & video will be actively recording the event and they are in effect agreeing to be photographed. I am still a bit cautious when shooting children, but usually a parent is close by for obtaining the nod of approval.
Hope this helps and have fun!


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10/2/2010 9:42:44 AM

 
Rhonda Royse
BetterPhoto Member Since: 4/20/2009
  thank you - that was very helpful. I plan on doing both! Meaning setting up an area that will give me some consistencey( really wanted that) and if there is a break in the action where no one is coming over, then I would walk around taking candids.

Another question, would you be willing to share the wording that you have used in the past for when they are entering the area? also, would you be willing to share the contract that you have used for the NP? I would really appreiate it! thanks Rhonda


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10/3/2010 6:38:12 PM

 
Carlton Ward
BetterPhoto Member Since: 12/13/2005
Contact Carlton
Carlton's Gallery
carltonwardphoto.com
  I sent you an email Rhonda :)
Blessings,
Carlton


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10/4/2010 9:07:05 AM

 
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